An electronic document management strategy must be simple in order to be effective. Docufinity was designed to be very simple to use.
Docufinity Server affords your staff the flexibility to continue using the devices and email clients that they are most familiar with.
Employees and elected officials may come and go, but, with Docufinity, their email is still accessible for fulfilling public record requests. And with multiple archives housed in separate locations, records will be there when you need them.
Document archival doesn't have to break the budget. Docufinity was designed to provide big city technology on a small town budget.
Email Archival Made Simple
The definition of "public records" has long included email, yet the vast majority of local government agencies have yet to find a good way to archive them.
Why haven't local government agencies adopted better policies? Easy. Because the technology to capture and preserve emails automatically in an affordable, manageable way just hasn't been there. Until now.
Introducing Docufinity Server.
Docufinity Server archives email automatically at the time of transmission without requiring any action by the end user. In fact, email users continue to use whatever device and email client they are currently using. Emails are archived for up to 10 years, satisfying virtually all public records laws. And Docufinity Server features an easy-to-understand user interface that allows your staff to quickly and easily search through emails to respond to public records requests.
Depending on your existing email set up, users may have to make one small change to their settings to get started, but beyond that no action is required by them at all.
And best of all, Docufinity is designed to be very affordable - even for the smallest of budgets.
If your local government is not doing an adequate job of archiving email, we encourage you to reach out and talk to us. Whether you're a seasoned I.T. professional or have very limited understanding of technology, we can make the process easy to understand and help get you started. Call us today at 800-803-0229.
Public Records News
State of Montana looks to clarify email retention policies and improve procedures. [READ MORE]
Total attorney fees nearing $700K in Martin County public records lawsuit. [READ MORE]
Township sues public records requestor and ends up paying his $19K attorney bill. [READ MORE]
Martin County, FL ordered to pay over $371K in legal fees in public records case. [READ MORE]
Former Oklahoma AG found in violation of state's open records act [READ MORE]
Ohio auditors issued over 400 public records-related citations in 2016. Townships and villages represented a disproportionately high 55% of the citations. [READ MORE]
Click here for more stories.
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